Data retention basics
Set a practical retention policy for device label images and related metadata—balancing audit needs and privacy.
Retention is a product decision as much as a technical one. Decide which data you truly need long-term.
Images often need shorter retention than verified serial numbers.
Key points
- Define retention windows
- Limit access and scope
- Document deletion expectations
Related guides
Build a lightweight device inventory (without a CMDB)
A minimal device inventory can still be powerful: serial, manufacturer, model, verification status, and notes.
Check existing identifiers in Intune (before import)
Avoid duplicates by checking whether identifiers already exist in Intune before importing new corporate identifiers.
When app credentials fallback is appropriate
Sometimes you need app-only access for automation or break-glass scenarios. Use it carefully and keep it optional.
Audit logging for Intune identifier imports
Why you should log who imported what and when (and what succeeded/failed) for compliance and troubleshooting.
Import corporate identifiers into Intune
How to prepare and import corporate identifiers into Intune safely, with duplicate checks and clear progress feedback.
Where to find a device serial number
Quick guidance on common serial number locations and label styles so capture stays fast and consistent.
This guide is informational. If you’re using Intune features, ensure you have the right tenant permissions and administrator consent where required.